Walk In & Out Reports
The Residential Tenancies Act states the inspection report has to be in writing. Landlords and tenants are
required to inspect residential premises within one week before or after a tenant takes or gives up possession
of the residential premises. The landlord must give the tenant a copy of the report immediately following the
inspection.
It is an offence for a landlord to make a deduction for damages from the security deposit when the tenant
moves out if:
• the inspection reports are not completed,
• the inspection reports do not contain all the correct statements and signatures, or
• a copy of the reports are not provided to the tenant or tenant’s agent.
Incoming and outgoing inspection reports must contain the following specific statements and must be signed:
• Inspections should be conducted when the premises are vacant unless the landlord and tenant or
their agents otherwise agree.
When an inspection has been conducted by the landlord and the tenant or their agents, the inspection report
a. must contain the following statement and the landlord or the landlord’s agent must sign the statement:
“The inspection of the premises was conducted on (date) by (landlord or landlord’s agent) and by
(tenant or the tenant’s agent)” and
b. must contain both of the following statements and the tenant or the tenant’s agent must sign one of the
statements:
(i.) “I, (name of tenant or tenant’s agent), agree that this report fairly represents the condition of
the premises” or
(ii.) “I, (name of tenant or tenant’s agent), disagree that this report fairly represents the condition
of the premises for the following reasons:”
Where the tenant or the tenant’s agent refuses to sign one of the statements, the inspection report must
contain the following statement and be signed by the landlord or the landlord’s agent:
“The tenant or tenant’s agent present at the inspection refused to sign the tenant’s statement.”
Where an inspection is conducted by the landlord or the landlord’s agent without the tenant or tenant’s agent
being present, after 2 failed attempts to do the inspection together, the report must contain the following
statement and the landlord or the landlord’s agent must sign the statement:
“The inspection of the premises was conducted on (date) by (landlord or landlord’s agent) without
the tenant or the tenant’s agent being present.”
• A landlord can conduct the inspection without the tenant being present if the landlord has offered the tenant
two inspection times, on two different days that are not holidays, between 8 a.m. and 8 p.m., and the tenant
has refused or did not attend.
• The landlord must keep copies of the inspection reports for three years after the tenancy terminates.
5402 - 55 A street
Cold Lake
AB
T9M 1R5
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